Cairn drafts incident reports and risk assessments for WA mining-adjacent contractors who have no full-time safety manager. Written against the WHS Act 2020 (WA) and the WHS (Mines) Regulations 2022 — not a generic template library — from the phone that is already on site. Every output goes to your competent person for review before use.
Cairn produces draft documentation. Every output must be reviewed, amended where necessary and approved by a competent person before it is used, relied on or submitted. Cairn is not a certifying body, does not replace a qualified safety professional, and does not guarantee the outcome of any WorkSafe Mines Safety or DMIRS assessment.
Nobody in this industry is short of competence. What small contractors are short of is a person whose actual job is documentation — so the controls get applied on site and written up days later, badly, or not at all. An inspector cannot assess a control they cannot see.
A dozer and a spotter have a near-miss at the edge of a live haul road. Nobody is hurt, work carries on, and the report gets written the following Monday. By then the operator has done four more shifts and the detail that mattered — where the spotter actually was — is gone.
Cairn takes the description on the spot, voice or text. It comes back as a structured incident report: what happened, what controls were in place, which one failed, and which regulation the duty sits under.
Burden and spacing have moved and the face is closer to the boundary, but the fly-rock assessment is the previous shot's with a new date at the top. Same controls, different geometry, no record of anyone re-thinking it.
Describe what changed and Cairn drafts the assessment around this job's actual parameters — flagging any input it was not given rather than quietly carrying the last one forward.
An isolation is photographed rather than recorded. A hot work permit leaves the pad in the ute it was issued from. Both jobs were done properly; neither is provable six months later when somebody asks.
Structured records created where the work happens, filed against the asset instead of a handset, and visible on a dashboard all shift so close-out is a check rather than a search.
Values marked EST. are operator estimates of time spent on WHS paperwork, not audited benchmarks. Offence categories are named as defined in the WHS Act 2020 (WA); penalty amounts are not quoted here — check the current Act.
No modules you will never open, no configuration weekend, no app to install on a crew of phones. It runs in the browser the phone already has, and it works on a bad signal at the back of a pit.
Describe what happened by voice or text while it is still fresh. Cairn returns a structured incident report: sequence of events, the controls that were in place, the control that failed, immediate actions taken, and the duty the event sits under. Missing information is flagged as missing rather than filled in for you.
Near-miss: excavator slewing within a 5 m exclusion zone while a spotter was on foot at the haul road edge.
Name the task, the plant and the conditions. Cairn drafts a risk assessment with hazards, existing controls, residual risk and the control hierarchy applied — in a form your principal contractor will recognise, and with the regulation each control answers to printed alongside it.
Risk assessment: hot work adjacent to a fuel storage area, isolation and fire watch arrangements not yet specified.
Everything drafted, everything still waiting on review, and everything overdue — in one list, per site. Recurring hazards surface as repeats rather than disappearing into separate documents. Export the lot when a client or principal contractor asks for your records.
Open: 3 incidents awaiting competent-person review. 2 permits unclosed past shift end.
Each module produces a draft. Cairn flags what it was not told rather than inventing it, and never marks a document as approved — approval is a competent person’s signature, and it stays that way.
A compliance tool that is vague about its own sources is not a compliance tool. Cairn works from three named WA instruments, and it is deliberately constrained so that it cannot cite anything it has not been given. Both halves of that matter, so both are on this page.
The Act that creates the duty of care, the duties of officers and workers, and the incident notification obligations that sit behind an incident report. Every document Cairn drafts names the Act where the duty originates.
The mining-specific regulations covering principal hazard management, mine safety management systems and the record-keeping expected on a WA mine site. This is the instrument that separates Cairn from a generic template pack.
Applies where work sits outside the mines regulations — a yard, a workshop, a civil job off the lease. Cairn references the instrument that actually applies to the work described, not the one that sounds most impressive.
Drafts documents that cite regulations by name, from a verified reference table.
Does not invent clause or section numbers. If a specific provision is not in the reference table, the document names the regulation and stops there.
Flags information it was not given, in the document, where a reviewer will see it.
Does not fill a gap with a plausible guess. A blank marked BLANK is safe; a blank filled in confidently is not.
Produces a draft with a review block for your competent person to sign.
Does not certify compliance, approve its own output, or replace a qualified safety professional.
Cairn produces draft documentation. Every output must be reviewed, amended where necessary and approved by a competent person before it is used, relied on or submitted. Cairn is not a certifying body, does not replace a qualified safety professional, and does not guarantee the outcome of any WorkSafe Mines Safety or DMIRS assessment.
Cairn is not affiliated with WorkSafe Mines Safety, DMIRS, or any Western Australian government agency. Regulation names are stated as the source of the duties a document addresses; the current text of each instrument is on the WA legislation register and is what governs.
Priced per company, not per document — the whole point is that writing one more report costs you nothing, so you write it. Prices are in AUD.
3-month pilot price for early customers. First 14 days free, then $39/mo for 3 months on Solo / Small team. Standard rate after that. Cancel any time.
One or two crews, no full-time safety manager, and a principal contractor who wants documentation.
Multiple crews across more than one site, with a supervisor who is already carrying the paperwork for all of them.
First 14 days free. Card required, nothing charged until the trial ends. Cancel any time. Cancel from the billing page in your account or by email — no retention call, no notice period. The pilot rate applies to Solo / Small team; Fleet subscribes at its standard rate after the trial.
A subscription buys drafting, structure and record-keeping. It does not buy a compliance guarantee: every document Cairn produces must be reviewed and approved by a competent person before it is used or submitted.
The middle step is the only one Cairn does. The first step is you describing the job, and the last step is a competent person deciding the document is right. That structure is the product.
Voice or text, from the phone already in your pocket. Plain speech is fine — no form to learn, no fields to tab through with gloves on, no correct terminology required. Say what happened or what you are about to do.
The description becomes a structured incident report or risk assessment, with the regulation each duty comes from named on the document. Anything Cairn was not told is marked as missing, in the text, where a reviewer will see it — not silently filled in.
The draft opens with a review block. Someone competent reads it, corrects what needs correcting, and approves it. Then it exports as a PDF you can hand to a client, a principal contractor or an inspector.
Step three is not a formality. A Cairn draft is not an approved document until a competent person has reviewed and signed it, and nothing in the product will mark it as one on their behalf.
Twenty minutes, no deck. Tell me what your last incident report actually took to write and which client keeps asking for documentation you do not have. If Cairn is not the right tool for your operation I will say so on the call.